Terms and Conditions

TERMS AND CONDITIONS OF HIRE
(Lewis Marquees (Westbourne) Ltd, their Sub-Contractors & Agents are referred to as “the Company”)

1. TERMS
(a) A deposit, the amount of which will be specified by the Company, is required with a signed copy of the Hire Contract, from the Hirer.
(b) Payment NET on receipt of invoice.
(c) Payment strictly NET on receipt of invoice, 7 days prior to event date.
(d) If a cheque which has been presented to us in payment for hire is returned by the bank, a fee will be charged.

2. CONDITIONS
Unless stated otherwise in writing, all orders are accepted by the Company, subject to the acceptance by the Hirer of these Terms and Conditions of Hire, and that the Hirer is deemed to have acknowledged this fact.

3. EXCLUSION OF LIABILITY
(a) Liability to Third Parties. The Company will not be responsible for and the Hirer will indemnify the Company against all claims for injury to persons or loss or damage to property howsoever caused unless it be proved that such injury or damage by faulty material or workmanship or negligence on part of the Company.
(b) All orders accepted or contracts entered into are contingent upon freedom from all liability for non fulfilment or delay due to War, Strikes, Lock Out, Civil Commotion, Riots, Force Majeure, Breakages, Fire, Government Control on Priority Regulations, Scarcity of Materials or Labour Difficulties, or other causes beyond our control.

4. LOSS OR DAMAGE
(a) The Hirer is responsible for the safe custody of hired equipment from the time of delivery until final collection is made by our staff. A charge will be levied for cleaning or repair as necessary for all equipment not collected from site or returned in the same condition as hired.
(b) The hire charges do not include making good or repair of damage to site.
(c) The Company cannot accept any responsibility whatsoever for any damage caused to underground pipes, drains and cables the position of which has not been clearly marked on the ground.
(d) Table linen must not be returned damp or wet. This can cause mildew. Damage resulting from mildew or other stains and burn marks will be invoiced at the full replacement cost.

5. ERECTION, DISMANTLING & DELIVERY
(a) The Hirer agrees not to attempt to erect, dismantle, alter or interfere in anyway with the Company’s property except by prior agreement with the Company.
(b) The Company will do it’s upmost to comply with the Hirer’s wishes wherever preference as to delivery, erection or removal dates are requested but regret we cannot guarantee in advance that equipment will be delivered, erected or removed on a specified day.
(c) Where no preference is stated, the Company will deliver, erect or remove equipment at its discretion.
(d) Intended delivery and collection dates are available from the Company’s office 5 days prior to the date of hire.
(e) During high season (May- September) demand for Marquees and Associated Equipment may deem it necessary to remove hired Marquee(s) and Associated Equipment the day after the Hire Date(s). Should this be necessary at least 3 days notice of intention will be given.
(f) In the absence of a plan or Hirers representative at site location, the Company will erect the Marquee(s) and Associated Equipment in a position thought to be suitable, and it shall be deemed that the Company has completed its contract.
(g) A surcharge will be levied for waiting time on site due to restriction of access or for delay in erecting marquee.

6. CANCELLATIONS OR PREMATURE TERMINATION
(a) In the event of cancellation at anytime, the deposit will be forfeited.
(b) In the event of the Hirer deciding to cancel the Hire Contract after signing and returning a copy issued by the Company and paying the deposit requested, the following charges will apply in addition to the deposit being forfeited.
One termination by the Hirer within:
14 days of the Hire Date 100% of total hire cost of which deposit of total hire forms part
Within14-28 days of Hire Date 50% of total hire cost of which deposit of total hire forms part
Less than 8 weeks before Hire Date 40% of total hire cost of which deposit of total hire forms part

7. PRICES

(a) Quoted prices are for erecting Marquees on grass with reasonable access to the site for vehicles.
(b) A surcharge may be necessary for erecting Marquees on Concrete, Tarmac or Hard Core based sites, or if access is unduly restricted or a long carry be necessary.
(c) Erection on Concrete, Tarmac or Hard Core based sites will only be undertaken after prior arrangement.
(d) Quoted prices are for a single day Hire Charge.
(e) Quoted prices do not include the setting up of tables and chairs.
(f) Quoted prices, where delivery only is required, are for ground level deliveries only.
(g) Hirer to ensure goods are fit for purpose.

8. DAMAGE WAIVER
(a) A Damage Waiver fee of 6% is added to the final order value and covers Marquee(s) and Associated Equipment belonging to the Company against Theft, Vandalism, Fire & Explosion, Storm and Tempest, excluding the first £500, which is the Hirer’s responsibility.
(b) Any breach of the Company’s terms and conditions as herein stated will negate the Damage Waiver.

9. SAFETY
(a) Hirers are advised that, in the interest of public safety, in the event of very high winds and storm conditions, any action deemed necessary will be taken by Company Personnel. No reduction in charges will apply.
(b) Our Marquees must be regarded as temporary covers only and therefore, to a certain degree, may not safeguard fully against extreme weather conditions.